Administration Executive – Investment Promotion & Marketing Department

Key Duties and Responsibilities:

Serve as the primary Administration Executive supporting the Industrial Team, IP&M Department, and the Commission to ensure seamless coordination and efficient daily operations.
Coordinate departmental meetings including scheduling, agenda preparation, minute-taking, and follow-up actions to maintain structured workflow.
Manage end-to-end payment processing by verifying invoices, coordinating with other dept., and monitoring outstanding payments while maintaining accurate records.
Support budgeting and costing activities by tracking expenditures and preparing financial reports for informed decision-making.
Maintain organized documentation with proper filing and version control while ensuring compliance with organizational policies.
Manage store inventory, marketing collaterals, and gift items by tracking usage and ensuring timely stock replenishment.
Monitor departmental operations, provide HR and administrative support, and assist with assigned cross-functional tasks.
Coordinate business travel administration including applications, expense summaries, petty cash settlements, and guideline communication.

Educational background: Bachelor’s degree in Marketing/ Business Management.
Knowledge and skills: Good set of soft skills to execute job function
Work experience: Two years’ work experience.
Ability: Good communicator and inter-personal skills with the ability to establish rapport with diverse individuals.
Quality: Complete the assigned work of a specified quality within a specified period of time.